date of ratification by board
By July 31, the end of the renewal grace period, get from the roster editor the updated file of the names and addresses of members in good standing. (The list can be emailed in .txt format.) By that same time, get from the advertising chairperson the updated list of advertisers. With sufficient lead time to effect revisions, present a list of the no-charges to the board for approval.
Update the data in the label-making program.
During the year, work with the treasurer and/or the membership committee to maintain an up-to-date list of the names and addresses of members in good standing, advertisers, and no charges.
Each month, at least a week before the workshop (the current deadline), deliver to the bulletin distributor a set of mailing labels for the bulletin. This list should be in three sections: members; advertisers; no charges. The list items should in alphabetical order by name. (Alphabetizing facilitates checking for inclusion of new members.) Provide the editor (or whomever places the printing order) with a count of addressees so that a sufficient number of copies will be made.
Print and deliver a members-in-good-standing list for distribution of the new rosters. (Advertisers and no-charges DO NOT get copies of the roster.)