proposed: March 2004

Bylaws And Operations Manual

OPERATIONS MANUAL
OF
THE PENINSULA FLY FISHERS, INC.

Web Editors' Tasks And Responsibilities

by Dennis Kellett

So that no part of producing a monthly website be too much work and responsibility for a single person, the tasks and responsibilities for producing various parts of the website have been separated into a number of editorships.

Following is a list of the editor positions. An ideal situtation would be having more than one person for each of these positions in the event that an individual editor, because of other obligations, would not be available to complete his work by the deadline.

1. webmaster
2. editor-in-chief
3. announcements editor
4. membership editor
5. calendar editor
6. fishing tales editor
7. fishing expertise editor
8. conservation editor
9. photo editor

Each of these editors is a member of the communications committee.
(This committee is currently a proposal. It would encompass the activities of the website, the Flyer, and any other advertising, press release, or public relations activities in which the club engages.)

Home Page

• put together by webmaster and editor-in-chief because it references so many disparate parts

Announcements Page

• put together by announcements editor
• follows existing formatting (who: what: where: when:)
• content drawn from submissions plus items this editor digs up
• coordinates with calendar editor and home page editor
• delivers finished material several days in advance of deadline
• this editor takes direction from the editor-in-chief

New Members Page and Roster Page

• put together by membership editor
• follows existing formatting (javascript modules)
• content drawn from submissions and the membership chairman
• this editor relays info to the home page editor
• this editor maintains an up-to-date email list and sends out club notices
• this editor is a member of the Membership Committee
• delivers finished material several days in advance of deadline
• this editor takes direction from the editor-in-chief
• Fully annotated member entrymodule

All Events & Fishout Calendar Pages

• put together by the calendar editor
• follows existing formatting (who: what: where: when:)
• all events content drawn from submissions plus items this editor digs up (e.g. fishing expos, other clubs' events, fishing organizations' events, fly shop doings)
• fishout content drawn from the fishout chairman and fish masters
• coordinates with announcements editor and home page editor
• delivers finished material several days in advance of deadline
• this editor is a member of the fishout committee
• this editor takes direction from the editor-in-chief

Fishing Tales Pages

• put together by the fishing tales editor
• articles edited for spelling, grammar, style, clarity
• references to relevant PFF and outside material for enrichment
• content drawn from submissions
• content generated by badgering fishout chairman, fishmasters, fishout participants
• Fishing Tales section home page (table of contents) maintained by the webmaster
• this editor is a member of the Fishouts Committee
• delivers finished material several days in advance of deadline
• this editor takes direction from the editor-in-chief

Fishing Expertise Pages (Fly Tying, Tackle, How-To)

• put together by fishing expertise editor
• content drawn from submissions and solicitations
• table of contents pages for these sections maintained by the webmaster
• delivers finished material several days in advance of deadline
• this editor takes direction from the editor-in-chief

Conservation Pages

• put together by the conservation editor
• content drawn from news sent to this editor by joining email news lists plus seeking it in other publications
• a link to the source will be preferred to writing the pages to the PFF site
• this editor is a member of the Conservation Committee
• delivers finished material several days in advance of deadline
• this editor takes direction from the editor-in-chief

Photo Editor

• this editor will assist any other editor or contributor with sizing and optimizing images
• this editor will need photo editing software
• this editor may need a scanner (the club has one)
• delivers finished material several days in advance of deadline
• this editor takes direction from the editor-in-chief

Webmaster and Editor-In-Chief

• this position has combined the two duties named in the heading, but it need not always be so
• the webmaster maintains the files on the server
• the editor-in-chief & webmaster updates these pages: (frequently) all table of contents pages, (infrequently) the fishing buddies list, library, sponsors, to join, bylaws, leadership, link, and print Flyer.
• the webmaster writes HTML, style sheets, and scripts
• the webmaster troubleshoots HTML pages submitted by other editors
• the webmaster pays the bills for domain name registry and is the responsible party of record
• the webmaster pays the bill for the ISP account and is the responsible party of record
• the editor-in-chief receives submitted material and distributes it to the proper editor
• the editor-in-chief makes sure edited material is returned in time to meet the publication deadline
• the editor-in-chief sets the manual of style for published work on the PFF website
• the editor-in-chief determines which articles and items shall be archived on the website
• the editor-in-chief coordinates with the editor of the print publication, the Flyer
• the editor-in-chief, bearing in mind the reputation of PFF, has final determination of what material will be published on the PFF website
• the webmaster and editor-in-chief answers directly to the board of directors.