Officers, Directors, Commitee Chairs
Job Descriptions
President
The president oversees all other officers,
conducts board and general meetings, sets board agenda, appoints committees,
selects program speakers, and selects and presents several annual awards.
First Vice President
The first vice-president's responsibilities
are primarily to oversee the following committees: program speakers,
raffle, hospitality, conservation, bulletin, mailing list, publiciy/advertising,
historian, and honorary life members. When required to do so, the first
vice-president temporarily assumes the duties of the president. The
first vice-president is presumed to be a candidate for president in
the next term. The first vice-president is responsible for the set-up
of all meetings.
Second Vice President
The second vice-president's responsilities
are primarily to oversee the following committees: workshops, casting,
fishouts, youth programs, membership, and scholarship. When requested
to do so, the second vice-president represents the president. The second
vice president is responsible for the take-down of all meetings.
Secretary
The secretary takes minutes at board meetings
and causes those minutes to be published, acts as custodian for all
records except those specifically assigned to others, and takes care
of correspondence.
Treasurer
The treasurer has custody of all funds,
valuable papers, and property of the club. The treasurer deposits and
disburses funds, maintains a full account of the finances and property
of the organization, presents financial reports and annual budget proposals
to the board.
Director
In addition to the officers, the board
is comprised of four directors who serve two-year terms and one director
(usually the immediate past president) who serves for one year. When
possible, two two-year members of the board are are replaced each year.
Directors attend board meetings, participate in committees assigned
by the president, and make policy for the organization.
Past President
The past president serves as a director for on year after the end of his/her term.
Advisory Director
There are special qualifications for advisory
director. It is preferred that this position be filled by a former president
or a life member. A special committee nominates and the board appoints
a candidate to this position. In order to facilitate policy continuity
and smooth transition between successive administrations, the term of
office for advisory director runs from mid-term of the other offices,
for two years, until mid-term. The advisory director consults on matters
regarding long-term plans, bylaw changes, nominations, and policy.
Fishout Chair
The fishout chair prepares a schedule
of fishouts, guides and assists fishout leaders, and publicizes fishouts
to the club.
Workshop Chair
The workshop chair plans and coordinates
fly tying, rod building, knot tying, entomology, and other activities.
Rodbuilding Chair
The rod building chairman teaches the
skills of rod building.
Flytying Chair
The fly tying chair plans and coordinates
fly tying classes and other fly tying events.
Raffle Chair
The raffle chairman gets raffle prizes,
runs the raffles, and reports accounts to the treasurer for purchases
and proceeds.
Advertising Chair
The advertising chairman solicits and
manages advertisers. He turns over funds to the treasurer and in-kind
to the raffle committee.
Bulletin Editor
The chief function of the bulletin editor
is to inform club members on club matters and activities. The secondary
function is to inform, entertain, and provide a forum on all matters
fly fishing. The bulletin editor must combine as best he can the traits
and skills of a publisher, reporter, and graphic artist. It is his responsibility
to see that the bulletin is printed and distributed on time. He works
closely with the website editor.
Webmaster
The webmaster is the general manager
for the club website. This includes responsibility for the publication
of monthly content, site design, and system architecture. In addition,
the editor acts as the website administrator, responsible for the upkeep
and management of the web-host and server-related tasks. Other technical
responsibilities may include duties such as maintaing the various mailing
lists for the club and assisting with roster database development. The
website content should be updated monthly and the past content should
be archived so that members can readily access it.
Address Keeper
The address keeper works with the treasurer
and membership chairman to maintain a current list of all members in
good standing and advertisers. The address keeper furnishes, when needed,
address labels or lists to the bulletin editor and for any other official
club need.
Membership Chair
The membership chairman attends general
and workshop meetings to greet and sign in members and visitors. He
explains the club to prospective members and introduces them to the
membership when they join. Annually, he manages the membership renewal
process, coordinating with the treasurer, address keeper, and roster
editor.
Nominating Committee
The nominating committee prepares a confidential
slate of nominees for positions as officers, directors, and committee
chairmen. The committee needs to be informed about the duties of the
various club offices, and about the qualities and personalities of club
members.
Camp Cook
The camp cook must plan, publicize, purchase,
prepare, and serve for approximately one hundred members at the
installation and the Christmas parties
Historian
The historian keeps a record of the achievements,
awards, honors, and special events related to the members and the organization.
Librarian
The librarian is custodian of the books,
video tapes, and other objects in the club collection. The librarian
manages the lending of these items. The club library is to be made available
at the general meeting and the workshop.
Hospitality Chair
The hospitality chairman is responsible
for purchasing and making available refreshments at the general and
workshop meetings.